Never Run Out Again: Savor Live Inventory Alerts + Smarter Forecasts

Set Up Low Stock Alerts, Order Smart, Serve Every Guest

Stockouts not only kill sales and slow service, but they are preventable. Savor Live inventory notifications are customizable and alert you before any item hit zero, so you can reorder or swap fast. Set minimum quantities for each product by location, then get alerts by email or in app. Pair those alerts with QuickBooks forecasting to plan for peak weeks, slow seasons, and holiday spikes. You stay stocked, the line keeps moving, and margin holds.

Savor Live tracks sales in real time. When an item falls to your set minimum, you get a clear alert make necessary revisions to the backend, updated in real time. QuickBooks adds the bigger picture, using last year’s trends and this year’s goals to suggest what you need on hand. Together they turn guesswork into a plan.

How Inventory Alerts Work

Set simple rules and let the system watch your shelves.

• Choose a minimum quantity per SKU and per location

• Get alerts when stock hits the minimum or drops below it

• See real time counts from Cashier POS, Self Order Kiosk, and app sales

Low stock alerts keep daily operations smooth and rush hours calm. Baristas do not promise items you cannot serve. Managers reorder on time. Maintain customer satisfaction on your most popular drinks, pastries, roasts and merchandise on every order.

Forecast With QuickBooks

Seasonality matters. QuickBooks uses your sales history to flag busy days and slow stretches so you can set smarter minimums and purchase orders.

• Copy last year’s holiday weeks and adjust for growth

• Plan for back to school, rainy season, and tourist swings

• See pacing vs plan to adjust orders mid-month

• Track costs and margin impact as prices change

Use these forecasts to set higher inventory/minimums before peaks and lower them when demand dips. That keeps sales high without risking stockouts.

Put It Together in Daily Work

Alerts help you act immediately. Forecasts help you plan ahead. Combine both for a clean, repeatable process.

• Monday: Review the forecast and set targets for key SKUs

• Midweek: Check low stock alerts and place vendor orders

• Friday: Adjust next week’s minimums based on pacing

• Month end: Compare actuals to plan and tune vendor orders

Avoid Stockouts Without Overstock

Running out leads to lost sales. Overordering buries your cash. A tight loop keeps you in the sweet spot.

• Set minimums for top roasts, specialty pastries or holiday drinks

• Raise minimums for items with longer lead times

• Lower minimums for daily deliveries with reliable vendors

• Observe bundle demand to predict pastry and snack needs

Holiday and Promo Playbook

Spikes are predictable. Plan them on the calendar and ready your shelves.

• Stock extra bags and boxes for shipping weeks

• Build pastry, merchandise or roasted coffee buffers for limited drinks

• Schedule reminder alerts before big event months and weekends

Simple Setup Steps

Keep it light and expand as you go.

• Turn on inventory tracking in Savor Live

• Set starting minimums for your top 30 SKUs

• Connect QuickBooks and import last year actuals

• Create a holiday and event calendar for the next 90 days

• Assign one person to review alerts each morning

What to Track Each Week

A simple scorecard proves impact.

• Out of stock incidents by SKU and daypart

• On-hand days of supply for key items

• Waste and markdowns compared to last month

• Orders per hour during peaks after fixes

• Gross margin percent on featured items